Exactly about Open access : faqs
Listed here are the concerns academics usually enquire about available access, the REF available access policy, RPS and UCL Discovery.
If you cannot discover the response you need, contact the Open Access Team.
About available access
Start access means making research magazines freely available on the internet, without re re re payment limitations, in accordance with few limitations on re-use.
There are two main forms of available access. Green available access means making a type of your projects, often your final accepted manuscript, freely for sale in an institutional repository such as for instance UCL Discovery or a discipline-specific repository such as for instance European countries PubMed Central, susceptible to any publisher embargo duration on available access. Silver access that is open making the posted version of your projects available access regarding the publisher’s web site, the moment it really is posted, often under A innovative Commons licence. Silver available access frequently calls for a charge, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).
UCL encourages Green available access where outputs are posted in registration journals or under a conventional guide publishing model. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team is likely to make the manuscript available access in UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo duration on available access).
Most research funders require grant-holders to create their magazines available access. See our funders web web web page to find out more. Contact the Open Access Team for particular advice.
REF access policy that is open
To qualify for distribution to another location REF, log articles and conference procedures accepted for publication after 1 April 2016 will need to have dissertation helps been deposited within an available access repository. At UCL, researchers must upload their documents to UCL’s Research Publications Service (RPS).
- It is preferable training to upload your paper to RPS just since it is accepted for book. Outputs perhaps maybe maybe not uploaded inside the period that is requiredsee whenever can I upload to RPS?) is not submitted to your REF. Because the policy encourages available access for several outputs, every paper ought to be uploaded.
- The version to upload could be the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
- The Open Access Team can certainly make your paper access that is open UCL Discovery, UCL’s institutional repository, in accordance with the publisher’s copyright permissions (usually after an embargo duration on available access). See additionally Exceptions to your REF policy:The journal’s embargo duration is simply too long / the log will not enable available access.
The REF policy relates to journal articles and seminar procedures. This consists of documents presented at a meeting, or element of a conference procedures, but will not add abstracts and posters. Letters and editorials often have initial research, plus some procedures distribute them to your REF. Generally speaking, the accepted manuscript variation of letters and editorials ought to be uploaded to UCL’s Research Publications Service (RPS).
If RPS identifies an abstract as a meeting paper, the output can be changed by you type. Towards the top of the total record in RPS, beside the production kind, you will observe a tiny pencil icon. Simply Simply Click you will be able to select “conference abstract” or “poster” instead on it, and.
UCL’s policy is the fact that outputs of most kinds ought to be uploaded to RPS. The REF available access policy encourages writers to create outputs such as for example publications and guide chapters openly available. Units of Assessment can demonstrate their wider dedication to access that is open their REF Environment statements.
Papers must be deposited since soon after acceptance that you can. Papers accepted for publication from 1 April 2016 to 31 March 2018 would be entitled to distribution towards the REF should they had been deposited within an available access repository within 3 months of very first online book. Papers accepted following this date must certanly be deposited within an available access repository within 90 days of acceptance. Nonetheless, an exclusion is applicable for outputs accepted after 1 April 2018 which were deposited within 3 months of very very first publication that is online maybe maybe not within 90 days of acceptance.
In a few procedures, UCL’s Research Publications provider (RPS) finds documents of documents in databases like Scopus and online of Science, centered on your RPS search settings, and will be offering them for your requirements to “claim”. A few that your particular documents are recorded in RPS with time to fulfill the due date for you yourself to upload the ultimate accepted manuscript. You can certainly do this either by claiming these records inside the period that is three-month or by producing documents manually (see our guide to recording a book in your RPS profile).
You ought to upload your final accepted manuscript. This might be instead known as the “final author version”, “final manuscript” or “post-print”.
Complete details can be obtained on our which variation to upload page.
You will need to ask the author that is corresponding your co-authors when it comes to final accepted manuscript to be able to upload it. Instead, the log may have the ability to offer you a duplicate which you can use. For those who have maybe not had the opportunity to get the final accepted manuscript, contact the Open Access Team.
Whenever asking non-UK writers for the last accepted manuscript you should use the explanation that is following
British research funders need British writers to deposit their final accepted manuscripts within their institutional repository. The manuscript, that is type of the content which was peer-reviewed but without publisher’s typesetting, are going to be made access that is open UCL Discovery following the embargo duration on available access, in accordance with the publisher’s policy. Fulfilling this requirement includes a impact that is significant future financing.
The REF policy requires writers to upload their last accepted manuscript, after peer-review but before publisher copy-editing and typesetting.
Whilst the accepted manuscript contains all modifications as a result of peer-review, it generally does not usually contain changes made during copy-editing and typesetting. In the event that you would rather to upload a variation which has these modifications, you may either duplicate them in to the accepted manuscript, or ask the publisher for the subsequent variation that may be made available access.
It really is every UCL writer’s responsibility to make certain that the last accepted manuscript is uploaded to RPS. In which a paper is co-authored by a number of UCL researchers, only 1 of them has to upload the paper to RPS. The accepted manuscript must be uploaded to each institution’s repository if a paper involves authors at more than one UK institution.
In the event the paper had been uploaded to some other organization’s repository or even a repository that is subject although not to RPS, in the necessary duration (see whenever can I upload to RPS?), it might be possible to show so it complies using the REF policy. Contact the Open Access Team, providing the Address for the paper into the other repository, to go over this.
Even though it is each writer’s obligation to steadfastly keep up their magazines documents in RPS, writers can delegate usage of another person by having an RPS account – an administrator or PA, as an example. Delegates can handle book documents and files that are upload them, although the author must make provision for the ultimate accepted manuscript. To create a delegate up, in RPS get to Menu, then within the My Account section go to Account Settings>Manage Delegates.
In which a paper is co-authored by a number of researchers that are UCL only 1 of them has to upload the paper to RPS.
No. Documents be eligible for a an exclusion through the REF access that is open, as they are entitled to submission to your REF, where:
- if the paper ended up being accepted, the writer to whom the paper is attributed when you look at the REF distribution had been used at A british HEI aside from UCL, which is impossible to find out (from every other repository) so it complies using the policy.
- if the paper ended up being submitted, the writer to who the paper is attributed within the REF distribution wasn’t used at A british HEI.
If i will not be at UCL at the time of the REF that is next. Do we still need to upload?
Yes. It is necessary that all documents that come under the policy are uploaded, so they meet the criteria for distribution – no matter where the writers are based at the time of the REF that is next.